Thursday, December 3, 2020

5:30 PM


City Council Clarification Meeting
Paradice Conference Room
6:00 PM


Regular City Council Meeting
Council Chambers
Agenda Item #1
ROLL CALL AND PLEDGE OF ALLEGIANCE
Agenda Item #2
INVOCATION
The invocation will be a moment of silence.
Agenda Item #3
#3 The following business items may be approved by one motion and a vote. If any one member of the Council so desires, any matter listed can be moved to a separate agenda item. (ACTION ITEM)

(a) PAYROLL AND MATERIAL CLAIMS: Council may wish to consider payroll and materials claims for the month of November, 2020.

(b) COUNCIL DECISION – LOCKWOOD DEVELOPMENT PARTNERS, LLC REZONE BY CONTRACT: Council may wish to adopt its decision granting a request by Lockwood Development Partners, LLC, to rezone by contract, property located at 1399 Bench Road from Commercial General (CG) to Residential Commercial Professional (RCP), subject to conditions.

(c) COUNCIL DECISION – SWISHER TWO SUBDIVISION SHORT PLAT APPROVAL: Council may wish to adopt its decision approving a short plat for Swisher Two Subdivision, subdividing approximately .56 acres of land, located at 1154 Swisher Road, into two (2) family duplex units and a single family log, subject to conditions.
Agenda Item #4
COMMUNICATIONS AND PROCLAMATIONS
Agenda Item #5
CALENDAR REVIEW
Council may wish to take this opportunity to inform other Council members of upcoming meetings and events that should be called to their attention.
Agenda Item #6
#6 Council may wish to approve a short plat application submitted by Trevision Development, LLC, represented by Rocky Mountain Engineering Services (mailing address: 600 East Oak Street, Pocatello, ID 83201), to subdivide approximately 1.71 acres of land, located on the 4100 block of Pole Line Road, into two (2) commercial lots. Staff finds the proposal compliant with all applicable standards, with conditions. (ACTION ITEM)
Agenda Item #7
#7 Council may wish to approve a new Employee Assistance Program (EAP) agreement with Blomquist Hale Consulting Group to provide mental health services to general City employees beginning January 1, 2021. (ACTION ITEM)
Agenda Item #8
#8 Council may wish to approve and adopt a policy governing the use of TimeClock Plus, an electronic timekeeping system, for all City employees. This policy will be adopted in the Employee Handbook. (ACTION ITEM)
Agenda Item #9
#9 Council may wish to accept the recommendation of Utility Billing staff to purchase 2,784 Electronic Radio Transmitters (ERT) from Hydro Specialties Company, the designated distributor for ITRON Water Products. If accepted, Council may wish to authorize the Mayor to sign the necessary documents, subject to Legal Department review. (ACTION ITEM)

The equipment purchase in the amount of $222,720.00 will complete the City’s two-year electronic meter conversion program, as identified within the City’s Water Utility Study. The vendor has agreed to honor the piggy-back price of $80.00 per unit and funds are available in the Water Department’s Fiscal Year 2021 budget.
Agenda Item #10
#10 Council may wish to consider the following piggy-back bids and if accepted, authorize the Mayor to sign the necessary documents, subject to Legal Department review: (ACTION ITEM)

a) SOURCEWELL CONTRACT #122017-SWZ – SCHWARZE INDUSTRIES, INC.: For the purchase of one (1) new Schwarze A9 Monsoon regenerative air sweeper in the sum of $299,810.00 utilizing SWS Equipment, Inc. as the dealer.

b) SOURCEWELL CONTRACT #032119-CAT – CATERPILLAR, INC.: For the lease of one (1) new Caterpillar 420XE backhoe roller, with Caterpillar, Inc. in the amount of $133,746.52, consisting of five (5) annual payments of $15,061.68.

c) SOURCEWELL CONTRACT #032119-CAT – CATERPILLAR, INC.: For the lease of one (1) new Caterpillar CW34 CSTM roller in the amount of $159,607.47, consisting of five (5) annual payments of $20,590.44.

Funds for the purchases are available in the Fiscal Year 2021 Street Operations Department budget.
Agenda Item #11
#11 Council may wish to consider the following piggy-back bids and if accepted, authorize the Mayor to sign the necessary documents, subject to Legal Department review: (ACTION ITEM)

a) SOURCEWELL CONTRACT #060920-PMC – PETERBILT MOTORS COMPANY: For the purchase of one (1) new Peterbilt 220/Galbreath container handler truck in the amount of $147,318.00.

b) SOURCEWELL CONTRACT #060920-PMC – PETERBILT MOTORS COMPANY: For the purchase of one (1) new Peterbilt 220 ASL/Bridgeport refuse retriever truck in the amount of $215,766.00.

c) SOURCEWELL CONTRACT #060920-PMC – PETERBILT MOTORS COMPANY: For the purchase of two (2) new Peterbilt 220 ASL/Labrie side-load refuse trucks for $324,950.00 each, with a trade-in allowance of $55,000.00 for a total of $594,900.00.

Funds for the purchases are available in the Fiscal Year 2021 Sanitation Department budget.
Agenda Item #12
#12 Council may wish to consider a piggy-back bid on Sourcewell contract #032119-CAT with Caterpillar, Inc. for the lease of one (1) new Caterpillar CP-34 roller in the amount of $114,860.81, payable in five (5) annual payments of $14,547. If accepted, Council may wish to authorize the Mayor’s signature on necessary documents, subject to Legal Department review: (ACTION ITEM)

The Water Department will be trading in their previously leased roller as part of the procurement, and the trade in value will cover the first annual lease payment. Funds for the purchase are available in the Fiscal Year 2021 Water Department budget.
Agenda Item #13
#13 Council may wish to consider a request from the Pocatello Fire Department and approve the purchase of radios for emergency responders and authorize the Mayor’s signature on related documents. Radios currently being used in the Fire Department are at the end of their useful life and are no longer serviceable. Purchase of the radios is necessary to provide a radio unit for each responder to reduce COVID exposure through sharing equipment. The total purchase of the equipment is $551,247.30. Pocatello Fire Department is seeking approval to use funding allocated to the City of Pocatello by the State of Idaho under the CARES Act Allocations, subject to Legal Department review. (ACTION ITEM)
Agenda Item #14
ITEMS FROM THE AUDIENCE
This time has been set aside to hear items from the audience not listed on the agenda. Items which appeared somewhere else on the agenda will not be heard at this time. The Council is not allowed to take any official action at this meeting on matters brought forward under this agenda item. Items may be referred to the appropriate staff or scheduled on a subsequent agenda. You must sign in at the start of the meeting in order to be recognized. (Note: Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker.)
Agenda Item #15
ADJOURN
PUBLIC HEARING PROCEDURE
  1. Explanation of hearing procedures by Mayor or staff.
    • Ten (10) minute time limit on applicant presentation.
    • Three (3) minute time limit on public testimony.
    • Names and addresses are required from those presenting/testifying.
    • Questions/comments should be addressed to the Mayor and Council.
    • Council members must make their decision regarding the application on facts already in the record and information presented at the public hearing. Conflicts of interest, site visits and ex-parte contacts by Council members will be acknowledged.
    • Protocol requires that Council and audience be recognized by the Mayor prior to speaking.
  2. Mayor opens hearing.
  3. Presentation by applicant.
    Note:  Remember, applicant bears the responsibility for making his/her case. This is also the time for Council members to ask their questions of the applicant.
  4. Presentation by staff.
  5. Written correspondence submitted for the record.
  6. Testimony by those supporting the application.
  7. Testimony by those uncommitted on the application.
  8. Testimony by opponents to the application.
  9. Rebuttal by the applicant.
  10. Mayor closes the hearing and initiates motion/deliberations.
    Note:  The Mayor may choose to require a motion prior to the discussion in order to focus deliberations, or, the Mayor may choose to allow deliberations prior to the motion in order to facilitate wording of the motion.
  11. Develop a written and reasoned statement supporting the decision.